An ACH payment is a method of sending funds electronically through the federal government’s Automated Clearing House (ACH). ACH payments are typically created and sent in batches. At the time of payment, funds are withdrawn from the business checking account, and transferred to the recipient, known as the participant.
About transaction timing
An ACH batch must be scheduled before 12:30 p.m. Alaska Time at least one full business day before it can be received by a payee.
Creating an ACH requires information about the participant, including specific details about their financial institution and account number. Because you could have hundreds of participants that may receive regular ACH payments, UltraBranch Business Edition (UBBE) helps simplify the process. Whenever an ACH is created, the participant can be added to a list of participants for future use. You can also import participant information from your own files. Finally, you can create ACH templates that allow you to quickly create new batches based on previously-defined criteria.
The process for sending an ACH batch includes:
- Creating and scheduling the ACH batch
- Approving the ACH batch (if the transaction exceeds pre-set company-wide limits)
User can be authorized to create, change, hold, delete, and approve ACH batches.
ACH Limits and Permissions
The ability to electronically send funds to other people or companies is convenient. At the same time it is subject to risk, even from within your own organization. To help protect your company, UBBE employs a number of safeguards.
- Before any ACH batches can be created, the ACH function must be enabled in the "Edit Feature Access and Limits" page on the "Admin" tab. Only the account's Primary Contact or a Company Administrator can enable this function.
- The Primary Contact or a Company Administrator can set limits on the dollar amount of an ACH batch - these limits can be set by transaction, day, week, or month. As an option, you may enable limit overrides by checking an option to "Exceed Limit with Approval".
- If limit overrides have not been enabled, Users cannot create ACH batches that exceed any ACH limit. If the limit overrides are enabled Users will be able to create ACH batches that exceed limits, which must be approved by a User that has been granted approval authority.
ACH Payroll Quick Setup
One common use for ACH payments is company payroll. See ACH Payroll Quick Setup to help get your payroll up and running quickly.